Terms & Conditions

1.   APPLICATION, FEES, PAYMENTS, CANCELLATIONS

• Approval.Applications for event participation shall be subject to the approval of Show Management, and Show Management reserves the right to reject applications with or without cause if Show Management determines the rejection is in the best interest of the Show. Show Management will contact Participant following submission of the Participant Application if it finds issues with the application. Upon acceptance of the Application by Show Management, its contents, as modified if applicable, shall become a legally binding agreement for participation between the Participant and Show Management, subject to the terms and conditions herein. Participant agrees to accept and, when requested, to promptly respond to Show information sent by GHRA via e-mail, fax or any other method of communication.
• Sponsorship Fees. The cost to participate is dependent on the sponsorship level. Participant must be fully paid on all money owed to GHRA, its partners and subsidiaries, including sponsorship, and advertising.
• Payment Schedule. Payments may be made by credit card, wire transfer or check (in U.S. funds drawn on a U.S. bank only). Checks must be made payable to GHRA and mailed to 12790 S Kirkwood Road, Stafford, TX 77477. Unless otherwise agreed upon by GHRA, in its sole discretion, Participant has the following options for payment:
  • Payment Option 1: 100% deposit submitted upon receipt of application approval by business check, money order or wire transfer to GHRA’s bank.
  • Payment Option 2: 100% deposit submitted upon receipt of application approval by credit card.
• Amendments to the participants application. It is understood and agreed that any changes or modifications to the Participants Application following the initial submission of that are requested by participants shall be considered accepted and approved by Show Management if notification is provided by participants to, and received by, Show Management by any form of written communication and notification of Show Management approval is sent back to participants by any form of written communication.  Show Management shall consider email by and to participants as acceptance of such changes, and thereby modify the fees due from participants pursuant thereto. If any changes to the Participants Application increase the fees due to GHRA, GHRA shall be authorized to make immediate charges to participants’s credit card on file in order to ensure participants is current on its payment plan, as then on file with GHRA pursuant to the Participants Application or any subsequent agreement for payment terms. Changes initiated by Show Management shall be communicated in writing to the email address provided by participant Application, and all such communications will be interpreted as read and accepted unless Participant objects in writing to Show Management within five (5) business days.
• Cancellations. If you must cancel your at any time, you must submit a cancellation request in writing to the Show Management.

At its discretion, if at any time Show Management deems a participant’s contents objectionable, Show Management reserves the right to remove and/or cancel the contents or any portion thereof at participant’s sole expense. This reservation includes things, printed matter, signs, products or any item of poor character, which, in the sole judgment of Show Management, is detrimental to or unsuitable for the Show. This right may be exercised by Show Management at any time. Participants hereby expressly waives any and all rights and claims, actions and demands for damages, costs and expenses, including without limitation, legal fees, lost profits, and costs of goods sold, against Show Management, their directors, officers, agents, employees and/or servants for such removal and/or cancellation.

2.   ELIGIBILITY

Show Management reserves the right to determine eligibility of participant for inclusion in the Show prior to, or after, submission of the Participant Application. Show Management will determine the appropriateness of products to be included by their distinctive characteristics or performance capability. Show Management also reserves the right to prohibit display or advertisement of products at any time advertisement of such products would not meet Show objectives or would cause Participant to be in violation of these Rules & Regulations, or the Intellectual Property Rights Policy.

3.   TRADESHOW2GO MAGAZINE ADVERTISING PLACEMENT

Show Management reserves the right to arrange Participant’s Tradeshow2Go magazine advertising to accommodate the best interest of the Show. The layout maintained by Show Management shall be the official layout. Changes may occur at any time to accommodate Show needs.

• Sharing or Subletting Advertising Space. Participant shall not assign, sublet, share or apportion the whole or any part of the advertising space allotted, or have printed materials or any representation from any company other than the company contracted and assigned the advertising space unless such assignment, subletting or sharing is approved in writing by Show Management.
  • Exceptions. Suppliers that broker other products must request an exemption in writing from Show Management. This does not guarantee an exception will be made, only that it will be discussed and voted on by Show Management.
• Payment for participation. Participant will have two weeks to submit payment, or request extension for payment deadline in writing, for their participation upon receiving approval from Show Management. If participant fails to make payment, or request payment deadline extension, Show Management will release reservation. Participant will have to submit a new application for participation if their original reservation was released.

4.   VIOLATIONS

The Participant shall be bound by the Rules as defined herein, and by such additional rules and regulations which may be established by Show Management at any time. Show Management shall enforce all Rules and such additional rules and regulations, and its decision on these matters will be final. All matters and questions not covered by the Rules and such additional rules and regulations shall be subject to the final judgment and decision of Show Management. Any violation by the Participant of any of the Rules and such additional rules and regulations shall subject Participant to cancellation of the agreement to participate, to forfeiture of any monies paid on account thereof, and could make Participant subject to loss of credentials for future shows and loss of other show privileges.